Planned Preventative Maintenance

Planned Preventative Maintenance for Commercial Buildings Across London

Keeping a building running properly means staying ahead of maintenance, not waiting for something to fail.

When servicing dates are missed, contractors are not followed up and nobody has a clear picture of what needs maintaining, small issues can quickly become expensive disruption.

Landmark FM gives you one experienced team to organise and manage your planned maintenance programme around the equipment and systems your building actually has.

From boilers, pumps and major plant to hand dryers, lighting and everyday building equipment, we help keep it serviced, maintained and working as it should.

From Plant Rooms to Hand Dryers

Most buildings have far more equipment to maintain than people realise.

It is easy to remember the boiler or air conditioning, but the smaller equipment still needs attention too. Lighting, pumps, hand dryers, taps, doors, ventilation and dozens of other systems all contribute to keeping a building working properly.

Landmark brings those requirements together into one organised PPM programme, so you have a clear picture of what needs maintaining, when it needs doing and who is responsible for it.

Mechanical and Plant

Boilers
Pumps
AHUs
Air conditioning
Ventilation
Heating systems
Building controls
Pressure systems
Hot water equipment

Electrical and Lighting

General lighting
Light bulbs and lamps
Emergency lighting
Sockets
Small power
Hand dryers
Instant hot water taps
Controls and sensors

Plumbing and Water

Taps
Toilets
TMVs
Drainage
Pumps
Hot Water Systems
Water Tanks
Water Hygiene Equipment

Fire and Life Safety

Equipment Fire and Life
Safety
Fire alarms
Emergency
Lighting Fire doors
Smoke ventilation
Fire extinguishers
Sprinkler systems

Building Equipment

Automatic doors
Access control
Extract fans
Door equipment
Washroom equipment
Kitchen equipment
Roof equipment

Specialist and Statutory Systems

Lifts
Lifting equipment
Gas systems
Pressure systems
HVAC
Electrical inspections
Water hygiene
Other statutory servicing

If It Is Part of Your Building, We Can Help Keep It Maintained

You should not need to keep separate lists, remember dozens of service dates or work out which contractor needs calling next.

If it is part of your building and needs regular checking, servicing or maintenance, Landmark can help manage it.

Maintenance Does Not Stop Between Service Visits

A good PPM programme helps reduce breakdowns and keeps important equipment maintained, but no building is completely predictable.

Lights fail. Taps leak. Toilets block. Hand dryers stop working. Doors develop faults and heating can suddenly become a problem.

When that happens, you should not have to start searching for another contractor or work out who to call

Landmark can manage both the planned maintenance your building needs and the reactive issues that happen in between, giving you one team that already knows your building and can help get the problem dealt with.

Planned when it can be. Responsive when it cannot.

Leaking Tap

Failed Light

Broken Hand Dryer

Blocked Toilet

Door Fault

Heating Problem

How Landmark Manages Your PPM

Understand Your Building

Build the Asset Register

Create the Schedule

Coordinate Servicing

Track Completion

Manage Actions

What You Get

Asset Register

PPM Schedule

Maintenance Calendar

Service Records

Outstanding Actions

Remedial Tracking

One Maintenance Programme. Everything Organised.

Already Have a PPM Programme? We Can Take It From Here

You might already have a maintenance schedule, several contractors and years of service records, but still not have a clear picture of what is being maintained, what is overdue or whether anything has been missed.

Landmark can review what you already have, understand your assets and existing contractors, identify gaps and bring everything into one organised PPM programme.

There is no need to replace everything that already works.

We keep what works, fix what does not and give you one team responsible for keeping the programme moving.

The Portico

Landmark manages the full PPM programme for this busy healthcare building, coordinating planned maintenance across fire systems, water hygiene, HVAC and wider building services.

The Aberfeldy Practice

Landmark manages the practice’s planned maintenance programme, helping keep essential building systems, statutory servicing and ongoing maintenance organised and up to date.

One Programme. One Team. A Clearer Picture of Your Building.

Planned Preventative Maintenance FAQs

What is PPM maintenance and why does my building need it?

PPM means Planned Preventative Maintenance. Instead of waiting for equipment to fail, maintenance and servicing are planned throughout the year to help keep your building running properly, reduce unexpected breakdowns and make sure important systems are not forgotten.

What should be included in a commercial building PPM programme?

It depends on the building. A PPM programme can cover everything from boilers, pumps, AHUs and air conditioning to lighting, hand dryers, hot water equipment, fire systems, water hygiene and other building equipment.

Landmark reviews what is actually in your building and builds the programme around what needs
maintaining.

How often should building equipment be serviced?

There is no single frequency for everything. Some equipment may need monthly or quarterly attention, while other systems are serviced every 6 months or annually.

The correct frequency depends on the equipment, manufacturer guidance, statutory requirements, risk and how the building is being used.

Can Landmark take over an existing PPM programme?

Yes. You do not need to start again.

We can review your existing maintenance schedule, asset information, service records and contractors, then identify anything that is missing, overdue or needs improving before taking the programme forward.

Can we keep the contractors we already use?

Yes. If you already have contractors who know your building and provide a good service, there is no reason to replace them simply because Landmark is managing the PPM programme.

We can coordinate your existing contractors and bring in additional specialists where required.

What happens if a service visit finds something wrong?

A service report should not simply get filed away.

If a contractor identifies a fault, recommendation or remedial action, Landmark can track what needs attention, obtain quotations where required and help coordinate the next steps.

Does PPM include reactive repairs?

PPM covers planned servicing and maintenance. Reactive maintenance deals with unexpected problems such as leaks, failed lighting, blocked toilets, heating faults or equipment breakdowns.

Landmark can manage both, giving you one team to contact whether the work was planned or something has suddenly gone wrong.

Not Sure What Maintenance Your Building Actually Needs?

If you are spending too much time chasing contractors, keeping on top of maintenance or wondering what has been missed, speak to us.